Dublin Chevrolet
SALE AMOUNT AND COST OF SALE
The primary GL header account for each vehicles sold. Sale Amount represents the total value of goods or services sold to customers. Cost of Sale represents the direct cost of producing or purchasing the goods sold.
GL Account | Amount | Control 1 | Control 2 | Description |
GLA - Sale Amount | $ | STK NO | CX FULL NAME | Sale Amount |
GLA - Cost of Sale | $ | STK NO | CX FULL NAME | Cost of Sale |
GLA - Inventory Offset | $ | STK NO | CX FULL NAME | Inventory Offset |
GLA – Recon Cost | $ | STK NO | CX FULL NAME | Reconditioning Cost |
RECONDITIONING LINE
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
GLA - Cost of Sale + 1 | $ MAY VARY | STK # | CUST NAME | RECONDITIONING COST |
EXAMPLE:
For Reconditioning Cost just add 1 on the cost of sale GL code
Example:
COS is 627A, Reconditioning Cost is 628A
To compute the recondition cost,
COS + PACK - total amount of the INV = Recondition COST
VEHICLE CODES - NEW
To identify the correct GL code for a new vehicle, refer to the table below.
VEHICLE MODEL | BRAND | VEHICLE TYPE | GL - SALE AMOUNT | GL - COST OF SALE |
5500XD LCF | CHEV | TRUCK | 437A | 637A |
BLAZER | CHEV | TRUCK | 427A | 627A |
BLAZER EV | CHEV | TRUCK | 425B | 625B |
BOLT EUV | CHEV | CAR | 423A | 623A |
BOLT EV | CHEV | CAR | 414A | 614A |
CAMARO | CHEV | CAR | 405A | 605A |
CHEV FLEET | CHEV | TRUCK | 440A | 640A |
CHEV FLEET FAN | CHEV | CAR | 420A | 620A |
COLORADO | CHEV | TRUCK | 428A | 628A |
CORVETTE | CHEV | CAR | 407A | 607A |
CRUZE | CHEV | CAR | 411A | 611A |
EQUINOX | CHEV | TRUCK | 434A | 634A |
EQUINOX EV | CHEV | TRUCK | 426B | 626B |
EXPRESS | CHEV | TRUCK | 425A | 625A |
IMPALA | CHEV | CAR | 400A | 600A |
MALIBU | CHEV | CAR | 404A | 604A |
SILVERADO LD | CHEV | TRUCK | 430A | 630A |
SILVERADO 1500 | CHEV | TRUCK | 429A | 629A |
SILVERADO EV | CHEV | TRUCK | 427B | 627B |
SILVERADO HD | CHEV | TRUCK | 426A | 626A |
SONIC | CHEV | CAR | 413A | 613A |
SPARK | CHEV | CAR | 408A | 608A |
SS | CHEV | CAR | 403A | 603A |
SUBURBAN | CHEV | TRUCK | 432A | 632A |
TAHOE | CHEV | TRUCK | 431A | 631A |
TRAILBLAZER | CHEV | TRUCK | 433A | 633A |
TRAVERSE | CHEV | TRUCK | 436A | 636A |
TRAX | CHEV | TRUCK | 435A | 635A |
VOLT | CHEV | CAR | 412A | 612A |
ATS | CADILLAC | CAR | 410E | 610E |
CT4 | CADILLAC | CAR | 413E | 613E |
CT5 | CADILLAC | CAR | 411E | 611E |
CT5-V | CADILLAC | CAR | 415E | 615E |
CT6 | CADILLAC | CAR | 403E | 603E |
CTS | CADILLAC | CAR | 408E | 608E |
CTS V | CADILLAC | CAR | 407E | 607E |
ELR | CADILLAC | CAR | 404E | 604E |
ESCALADE | CADILLAC | TRUCK | 431E | 631E |
ESCALADE ESV | CADILLAC | TRUCK | 432E | 632E |
ESCALADE ESV PLATINUM | CADILLAC | TRUCK | 433E | 633E |
ESCALADE EXT | CADILLAC | TRUCK | 430E | 630E |
ESCALADE IQ | CADILLAC | TRUCK | 431G | 631G |
ESCALADE PLATINUM | CADILLAC | TRUCK | 429E | 629E |
FLEET CAD | CADILLAC | TRUCK | 440E | 640E |
LYRIQ | CADILLAC | TRUCK | 423G | 623G |
OPTIQ | CADILLAC | TRUCK | 426G | 626G |
SRX | CADILLAC | CAR | 406E | 606E |
XT4 | CADILLAC | TRUCK | 426E | 626E |
XT5 | CADILLAC | TRUCK | 427E | 627E |
XT6 | CADILLAC | TRUCK | 428E | 628E |
XTS | CADILLAC | CAR | 409E | 609E |
VISTIQ | CADILLAC | TRUCK | 428G | 628G |
LYRIQ with reconditioning | CADILLAC | TRUCK | 446B | 646B |
VEHICLE CODES - USED
To identify the correct GL code for a used vehicle, refer to the table below.
CERT OR NON-CERT | SALE | COST |
USED CAR CERTIFIED | 446A | 646A |
USED CAR CERT RECON |
| 647A |
USED CAR NON-CERT | 446B | 646B |
USED CAR NON-CERT RECON |
| 647B |
USED TRUCK CERTIFIED | 450A | 650A |
USED TRUCK CERTIFIED RECON |
| 651A |
USED TRUCK NON-CERTIFIED | 450B | 650B |
USED TRUCK NON-CERTIFIED RECON |
| 651B |
DEFAULT PACK
A pack is a predetermined internal cost added to a vehicle’s cost before calculating gross profit and salesperson commission.
NEW | Amount | Control 1 | Control 2 | Description |
331A | 175.00 | NEW | CX FULL NAME | Pack - New Car Pack/Adv |
331A | 50.00 | C SALES | CX FULL NAME | Pack - New Car Pack/Sales |
300F | 13.50 | METMM | CX FULL NAME | Pack - New Car Pack/MET |
300A | 86.50 | DETAIL | CX FULL NAME | Pack - New Car Pack/Detail |
321V | 25.00 | EID | CX FULL NAME | Pack - New Car Pack/Vacation |
Note: Description is auto populated and should remain the same unless necessary change is required.
Note: Split $25 into 2 if you have 2 SALESPERSONS (should be $12.50 each and make sure to note 2 DIFFERENT Salesperson EIDs)
USED | Amount | Control 1 | Control 2 | Description |
331A | 475.00 | ADV | CX FULL NAME | Pack - Used Car Pack/ADV |
331A | 50.00 | C SALES | CX FULL NAME | Pack - Used Car Pack/Sales |
331A | 300.00 | ADV | CX FULL NAME | Pack - Used Car Pack/Adv |
300F | 6.50 | METMM | CX FULL NAME | Pack - Used Car Park/MET |
300F | 93.50 | USED | CX FULL NAME | Pack - Used Car Pack/Used |
321V | 25.00 | EID | CX FULL NAME | Pack - Used Car Pack/Vaca |
Note: Description is auto populated and should remain the same unless necessary change is required.
Note: Split $25 into 2 if you have 2 SALESPERSONS (should be $12.50 each and make sure to note 2 DIFFERENT Salesperson EIDs)
TRADE IN PACK
Special type of pack (internal cost deduction) applied specifically to trade-in vehicles that a dealership acquires from customers.
REMEMBER: The following breakdown applies to trade-in packs when the trade-in COST is $4,000 or above
USED | Amount | Control 1 | Control 2 | Description |
GLA - Cost of Sale | 0 | STK NO | CX FULL NAME - TRADE IN | Deal Trade-in - Allowance |
GLA - Inventory Offset | 0 | STK NO OF TRADE-IN VEH | CX FULL NAME - TRADE IN | Deal Trade-in - Cash |
331A | 475 | ADV | CX FULL NAME - TRADE IN | Pack - ADV |
300A | 79 | STARGARD | CX FULL NAME - TRADE IN | Pack - STARGARD |
300A | 19 | PICS | CX FULL NAME - TRADE IN | Pack - PICS |
GLA - Inventory Offset | 728 | STK NO OF TRADE-IN VEH | CX FULL NAME - TRADE IN | Pack - Pack |
321 | 5 | USEDCAR | CX FULL NAME - TRADE IN | Pack - 321 |
300A | 150 | ALLY | CX FULL NAME - TRADE IN | Pack - ALLY |
309 | 0 | STK NO OF TRADE-IN VEH | CX FULL NAME - LIENHOLDER NAME | Deal Trade-in - Payoff |
309 | 0 | STK NO OF TRADE-IN VEH | CX FULL NAME -? (if no lienholder name) | Deal Trade-in - Payoff |
If the deal trade-in cash is below $4000, we remove the 644 pack from the transaction lines.
If the sale amount of the trade is higher than the cost, then we debit the allowance. If the cost is higher, then we credit the allowance.
Note: Description is auto populated and should remain the same unless necessary change is required.
We put "?" if the lienholder name is not present in recap - trade in details.
The amount of “$0.00” dollar value does not necessarily mean that we need to input as zero, it may also mean that amount may vary.
CONTRACT IN TRANSIT
Contracts in transit refer to financial agreements that have been finalized but not yet funded, typically involving receivables from finance companies for vehicle purchases. Refers to the short-term receivable owed to the dealership by a finance company.
CONTRACT IN TRANSIT | ||||
|---|---|---|---|---|
GL Account | Amount | Control 1 | Control 2 | Description |
205 | 50000 | Customer Number | Toyota Motor Credit | CIT - Toyota Motor Credit |
Reminder: Always Make sure that 205 ACC or your CIT matches the amount financed in contract
IF NOT: Please adjust as follows
CONDITION 1:
IF WE OWE CUSTOMER (Amount in transaction tab is less than the correct amount in contract) | ||||
|---|---|---|---|---|
GL Account | Amount | Control 1 | Control 2 | Description |
205 | 50000 | Customer Number | Toyota Motor Credit | CIT - Toyota Motor Credit |
No need to recap the deal we just have to credit the difference in 220A
Example:
The contract shows 78,324.79 but the transaction shows 78,294.94 so we owe customer 29.85 So we will credit the 29.85 to 220A ACC
BEFORE THE ADJUSTMENT | ||||
|---|---|---|---|---|
GL Account | Amount | Control 1 | Control 2 | Description |
205 | 78294.94 | Customer Number | Finance Company | CIT - Receivable |
AFTER THE ADJUSTMENT - THIS IS THE CORRECT TRANSACTION LINE | ||||
|---|---|---|---|---|
GL Account | Amount | Control 1 | Control 2 | Description |
205 | 78324.79 | Customer Number | Finance Company | CIT - Receivable |
220A | -29.85 | Customer Number | Cx Name-CIT ADJ | CIT-ADJ |
CONTRACT
CONDITION 2:
IF (Amount in transaction tab is more than the correct amount in contract) | ||||
|---|---|---|---|---|
GL Account | Amount | Control 1 | Control 2 | Description |
205 | 50000 | Customer Number | Toyota Motor Credit | CIT - Toyota Motor Credit |
Approval is required if there is any discrepancy in the amount. Ensure the figures are double-checked before proceeding. We will recap the deal and debit the COST ACC
Example:
The contract shows 6400 but the transaction shows 6450 so we are over by 50. We will debit the 50 to COST ACC. We will unlock the deal and add the 50 to cost adjustment.
BEFORE THE ADJUSTMENT | ||||
|---|---|---|---|---|
GL Account | Amount | Control 1 | Control 2 | Description |
205 | 6450.00 | Customer Number | Finance Company | CIT - Receivable |
AFTER THE ADJUSTMENT - THIS IS THE CORRECT TRANSACTION LINE | ||||
|---|---|---|---|---|
GL Account | Amount | Control 1 | Control 2 | Description |
205 | 6400.00 | Customer Number | Finance Company | CIT - Receivable |
COST ACC | 50.00 | Customer Number | Cx Name-CIT ADJ | CIT-ADJ |
GOVERMENT MANDATED FEES
Government Mandated Fees are charges required by law that a dealership collects from the customer when selling a vehicle. These include fees such as sales tax, registration fees, emissions fees, and other regulatory charges, which are remitted to the appropriate government agencies.
USED | Amount | Control 1 | Control 2 | Description |
301CVR | 37 | CUST ID | CX FULL NAME | Electronic Vehicle Registration |
301 | 80 | CUST ID | CX FULL NAME | Weight Fee |
301 | 0 | CUST ID | CX FULL NAME | Fee |
301 | 15 | CUST ID | CX FULL NAME | Title Transfer Fee |
905U | 85 | STK NO | CX FULL NAME | Documentation Fee |
324T | 8.75 | STK NO | CX FULL NAME | Tire Fee |
205 | 0 | CUST ID | BANK NAME | CIT Receivable - BANK NAME |
NEW | Amount | Control 1 | Control 2 | Description |
301CVR | 37 | CUST ID | CX FULL NAME | Electronic Vehicle Registration |
301 | 80 | CUST ID | CX FULL NAME | Weight Fee |
301 | 0 | CUST ID | CX FULL NAME | Fee |
301 | 15 | CUST ID | CX FULL NAME | Title Transfer Fee |
905D | 85 | STK NO | CX FULL NAME | Documentation Fee |
324T | 8.75 | STK NO | CX FULL NAME | Tire Fee |
205 | 0 | CUST ID | BANK NAME | CIT Receivable - BANK NAME |
Note: Description is auto populated and should remain the same unless necessary change is required.
SMOG
GL Account | Amount | Control 1 | Control 2 | Description | |
NEW | USED | ||||
301 | 301 | $ may vary | CUST ID | CX FULL NAME - SMOG | State Emission Exemption Fee |
300A | 300A | $ may vary | SMOG | CX FULL NAME - SMOG | Emission Testing Charge |
905 | 905 | $ may vary | CUST ID | CX FULL NAME - SMOG | Smog State Emission Cert |
SALES TAX
A Sales Tax Reference Guide is simply a document or resource that explains sales tax rules in each listed city which are taxed or exempt in a specific region.
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
324 - SALES TAX PAYABLE | MAY VARY | County (abbrev.) | ALAMEDA | SALES TAX % |
Refer to the Deal Jacket (Black Folder) Topic for sales tax computation details.
If the jurisdiction is present in the sales tax reference, also enter the complete jurisdiction in the control 2 before the calculation. ex: ALAMEDA $42.31 + 85
SALES TAX OVERCHARGE AND UNDERCHARGE
The Sales Tax Overcharge and Undercharge section identifies deals where sales tax was calculated incorrectly—either higher (overcharge) or lower (undercharge) than the correct amount. These discrepancies must be reviewed and approved before posting.
OVERCHARGE
Sales Tax Overcharge refers to deals where sales tax was calculated higher than the correct amount.
HOW TO MAKE THE ADJUSTMENT? | |||||||||||||
BEFORE ADJUSTMENT | |||||||||||||
GLA | AMOUNT | CONTROL 1 | CONTROL 2 | DESCRIPTION | |||||||||
324 | -250 | SC | SAN JOSE | 8.25 | |||||||||
AFTER ADJUSTMENT | |||||||||||||
GLA | AMOUNT | CONTROL 1 | CONTROL 2 | DESCRIPTION | |||||||||
324 | -200 | SAN JOSE | 8.25 | 8.25 | |||||||||
220A | -50 | CX NUMBER | CX NAME - SALES TAX OVERCHARGED | ADJ | |||||||||
REMINDERS: WE DON’T NEED TO RECAP THE DEAL. THEREFORE, WE SHOULD INPUT THE CORRECT AMOUNT OF SALES TAX IN GLA - 324 AND CREDIT THE EXCESS/OVERCHARGED AMOUNT TO 220A
IF THERE IS A SALES TAX OVERCHARGE, APPROVAL MUST BE OBTAINED BEFORE POSTING THE DEAL
UNDERCHARGE
Sales Tax Undercharge refers to deals where sales tax was calculated lower than the correct amount.
HOW TO MAKE THE ADJUSTMENT? | |||||||||||||
BEFORE ADJUSTMENT | |||||||||||||
GLA | AMOUNT | CONTROL 1 | CONTROL 2 | DESCRIPTION | |||||||||
324 | -150 | SC | SAN JOSE | 8.25 | |||||||||
AFTER ADJUSTMENT | |||||||||||||
GLA | AMOUNT | CONTROL 1 | CONTROL 2 | DESCRIPTION | |||||||||
324 | -200 | SAN JOSE | 8.25 | 8.25 | |||||||||
623A (COS) | -50 | STK # | CX NAME - SALES TAX SHORT | ADJ | |||||||||
REMINDERS: ALWAYS MAKE SURE TO HAVE UNDERCHARGED AMOUNT - RECAPPED BEFORE POSTING.
BEFORE POSTING MAKE SURE THAT SALES TAX SHORT IS RECAPPED UNDER COST ADJUSTMENT
THEREFORE, WE SHOULD INPUT THE CORRECT AMOUNT OF SALES TAX IN GLA - 324 AND DEBIT THE UNDERCHARGED AMOUNT TO THE COST OF SALE OF THE MAIN DEAL
For Sales Tax Refund Template Pls click this hyperlink to use the tool:
SALES TAX REFUND TEMPLATE.xlsx
REFUND SITTING IN CASHIERING TAB - NOT ALL AMOUNT APPEARING IN CASHIERING TAB SHOULD BE POSTED TO 220A OR DONE AS THE NORMAL PROCESS.
INFORM POC TO CONFIRM THE REFUND PURPOSE.
OTHER CHARGES
Other Charges in the automotive industry refer to additional fees added on top of a vehicle’s base price. These are not part of the manufacturer’s suggested retail price (MSRP) but are commonly included by dealerships or required for compliance and delivery.
BANK FEE
GL Account | Amount | Control 1 | Control 2 | |
NEW | USED |
|
|
|
205 | 0 | CUST ID | CUST NAME - BANK FEE | |
GLA - Cost of Sale | 0 | STK NO | CUST NAME - BANK FEE | |
PDI DETAIL FEE
GL Account | Amount | Control 1 | Control 2 | |
NEW | USED |
|
|
|
300A | $38.50 | DETAIL | CUST NAME - DETAIL | |
GLA - Cost of Sale | $38.50 | STK NO | CUST NAME - DETAIL | |
Note: PDI is being requested to be recapped under front gross if this does not reflect in IT for NEW - deals.
EV MONEY
GL Account | Amount | Amount | Control 1 | Control 2 |
NEW | USED |
|
|
|
331 | 0 | EVX-MM (ex. EVX-DEC) | STK NO | |
GLA - Cost of Sale | 0 | STK NO | EVX-MM (ex. EVX-DEC) | |
MOE MONEY
GL Account | Amount | Control 1 | Control 2 | Description |
GL Account 331 | Amount | USED-CC | CX NAME- MOE MONEY/USED CAR MONEY | Cost Adjustments - MOE MONEY/USED CAR MONEY |
COS | Amount |
| CX NAME- MOE MONEY/USED CAR MONEY | Cost Adjustments - Cost Of Sale |
NCD
GL Account | Amount | Amount | Control 1 | Control 2 | Description |
NEW | USED |
|
|
| |
300A | 0 | STK NO | CX NAME - NCD | Cost Adjustment - NCD | |
GLA - Cost of Sale | 0 | STK NO | CX NAME - NCD | Cost Adjustment - Cost Of Sale | |
SMOG CHARGES
GL Account | Amount | Control 1 | Control 2 | Description | |
NEW | USED | ||||
301 | 301 | 8 | CUST ID | CX FULL NAME - SMOG | State Emission Exemption Fee |
300A | 300A | 50 | SMOG | CX FULL NAME - SMOG | Emission Testing Charge |
905 | 905 | 8.25 | CUST ID | CX FULL NAME - SMOG | Smog State Emission Cert |
FRONT/BACK END ACCESORIES
FRONT/BACK END ACCESORIES | GL Account | Amount | Amount | Control 1 | Control 2 | Description |
| NEW | USED |
|
|
|
|
GL - Sale Amount | 810 | 811 | 0 | STK NO | CX NAME - ACCESSORIES NAME | Sale Amount |
GL - Cost of Sale | 860 | 861 | 0 | STK NO | CX NAME - ACCESSORIES NAME | Cost of Sale |
Due Bill - offset | 300A | 300A | 0 | STK NO | CX NAME - ACCESSORIES NAME | Inventory Offset |
REBATES SECTION
Rebates are cash-back incentives paid by the manufacturer (or supplier) to the buyer – whether that buyer is the dealership or the retail customer – after the vehicle purchase transaction is completed.
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
261A | MAY VARY | LAST 8 OF VIN | CUST NAME - REBATE/ CODE/ INCENTIVE DESCRIPTION | REBATE DESCRIPTION |
EXAMPLE: | ||||
261A | 1000 | 1234567B | John Wick - GRC OR | Rebates - GRC - GM REWARDS CARD PROGRAM |
Note: Ensure the rebate documents are present in the Deal Jacket (Black Folder) to verify and match the dollar amounts in the recap.
DEALER CASH REBATES:
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
261A | 0 | LAST 8 OF VIN | CX FULL NAME - DEALER CASH | Cost Adjustments - DEALER CASH |
GLA - Cost of Sale | 0 | LAST 8 OF VIN | CX FULL NAME - DEALER CASH | Cost Adjustments - Cost Of Sale |
CLEAN AIR REBATE (ALL STORE)
CLEAN AIR REBATE (ALL STORE) | ||||
GL CODE | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
261AC | $ | LAST 8 of VIN | Cust name-kind of rebate | REBATE |
If the customer received a Clean Air Incentive, they are typically eligible for a sales tax reduction of 3.9375%. In this case, sales tax must be calculated using the reduced tax rate.
Verify the supporting document in the Deal Jacket (Black Folder).
If no documentation is available to support the sales tax reduction, place the deal on Pending.
In the Description field, indicate:
Sales Tax % – Partial Redemption
Example:6.375% – Partial Redemption
All tax incentives:
- Clean Car Incentives, EV Incentives, and Federal Tax Credits — must be posted under GL Code 261AC for all stores.
REMINDER
Some rebates may not appear under the Rebates section on the Recap Tab. To verify these, refer to the invoice form in the Black Folder and cross-reference the amount. Please see the example below.
DOWNPAYMENT
A downpayment is an upfront amount of money a buyer pays when purchasing a vehicle—whether new or used. It represents a portion of the car’s total price and is paid at the beginning of the transaction.
Reminder: Multiple Credit Card and Check Payments - Ensure that the number of transaction lines matches the number of credit card and check payments received. When a down payment is made using multiple credit cards and/or checks, each payment must be recorded as a separate line in Tekion.
EXAMPLE:
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
220A | 1,500 | CUST NUM | CUS NAME - CHECK# 301 | DOWNPAYMENT |
220A | 1,000 | CUST NUM | CUS NAME - CHECK# 302 | DOWNPAYMENT |
220A | 2,000 | CUST NUM | CUS NAME - CC | DOWNPAYMENT |
220A | 500 | CUST NUM | CUS NAME - CC | DOWNPAYMENT |
USED | Amount | Control 1 | Control 2 | Description |
220A | 0 | CUST ID | CX FULL NAME - CC/CHK | Down Payment |
069B | 0 | CC | CX FULL NAME - CC FEE | Cost Adjustment - CC FEE |
GLA - Cost of Sale | 0 | STK NO | CX FULL NAME - CC FEE | Cost Adjustment - Cost Of Sale |
NEW | Amount | Control 1 | Control 2 | Description |
220A | 0 | CUST ID | CX FULL NAME - CC/CHK | Down Payment |
069A | 0 | CC | CX FULL NAME - CC FEE | Cost Adjustment - CC FEE |
GLA - Cost of Sale | 0 | STK NO | CX FULL NAME - CC FEE | Cost Adjustment - Cost Of Sale |
Note: If the deal shows CASH as its payment type, ensure to update description from Downpayment to CASH DEAL.
AFTERMARKETS
Aftermarkets are optional products or services added to the vehicle purchase, such as accessories, extended warranties, protection plans, or dealer-installed options.
Below is how to record Aftermarkets in the Transaction Tab:
ALLY VSC / MAINTENANCE / KEY
(includes interior maintenance)
GL ACCOUNT | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION | |
NEW CAR | USED CAR | ||||
444 SLS | 454 | $ | LAST 8 of VIN | cust name | ALLY VSC / ALLY MAINT |
644 CST | 654 | $ | LAST 8 of VIN | cust name | ALLY VSC / ALLY MAINT |
300B | 300B | $ | LAST 8 of VIN | cust name - F&I LAST NAME | ALLY VSC / ALLY MAINT |
321G | 321G | -100 | SPIFFS |
|
|
GAP
GL ACCOUNT | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION | |
NEW CAR | USED CAR | ||||
810G SLS | 811G | $ | LAST 8 of VIN | cust name | ALLY GAP |
860G CST | 861G | $ | LAST 8 of VIN | cust name | ALLY GAP |
300G | 300G | $ | LAST 8 of VIN | cust name - F&I LAST NAME | ALLY GAP |
321G | 321G | -100 | SPIFFS |
|
|
TIRE AND WHEEL/ALLY WINDSHIELD/DENT
(any External - Exterior. e.g. Paint)
GL ACCOUNT | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION | |
NEW CAR | USED CAR | ||||
444 SLS | 455 SLS | $ | LAST 8 of VIN | cust name | ALLY PAINT... / EXTERIOR/ TIRE AND WHEEL |
644 CST | 655 CST | $ | LAST 8 of VIN | cust name | ALLY PAINT... / EXTERIOR/ TIRE AND WHEEL |
300B | 300B | $ | LAST 8 of VIN | cust name - F&I LAST NAME | ALLY PAINT... / EXTERIOR/ TIRE AND WHEEL |
321G | 321G | -100 | SPIFFS |
|
|
GMP WEAR AND TEAR/GMP LEASE PROTECTION
GL ACCOUNT | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION | |
NEW CAR | USED CAR | ||||
443 SLS | 454 | $ | LAST 8 of VIN | cust name | GMP WEAR AND TEAR |
643 CST | 654 | $ | LAST 8 of VIN | cust name | GMP WEAR AND TEAR |
300B PAYABLE | 300B | $ | LAST 8 of VIN | cust name - F&I LAST NAME | GMP WEAR AND TEAR |
321G | 321G | -100 | SPIFFS |
|
|
EXCESS WEAR AND TEAR/SMART LEASE
GL ACCOUNT | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION | |
NEW CAR | USED CAR | ||||
443 | 454 | $ | LAST 8 of VIN | cust name | F&I - Excess Wear & Tear Protection Sale |
643 | 654 | $ | LAST 8 of VIN | cust name | F&I - Excess Wear & Tear Protection Cost |
300B | 300B | $ | LAST 8 of VIN | cust name - F&I LAST NAME | F&I - Excess Wear & Tear Protection Cost Offset |
Note: For LEASE CONTRACT that is an ALLY SMART LEASE, NO $100 SPIFF set up for this aftermarket. | |||||
ALLY LIMITED WARRANTY
Please note that Ally Limited Warranty should be removed from the RECAP Tab, as it should not appear in the transaction lines. If there is an amount, have this requested to be removed while if it shows $0.00 you can just delete the lines and post.
AUTOBUTLER NEW VEHICLE (1 YEAR)
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
810C (SLS) | MAY VARY | LAST 8 VIN | CUST NAME | AUTOBUTLER SALE |
860C (COST) | 250 | STK # | CUST NAME | AUTOBUTLER COST |
321AB | -50 | SLS PERSON EID | CUST NAME | AUTOBUTLER COST OFFSET |
321AB | -50 | F&I MNGR EID | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | STK # | CUST NAME | AUTOBUTLER COST OFFSET |
321G | -50 | SPIFFS |
|
|
AUTOBUTLER USED VEHICLE (1 YEAR)
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
811C (SLS) | MAY VARY | LAST 8 VIN | CUST NAME | AUTOBUTLER SALE |
861C (COST) | 250 | STK # | CUST NAME | AUTOBUTLER COST |
321AB | -50 | SLS PERSON EID | CUST NAME | AUTOBUTLER COST OFFSET |
321AB | -50 | F&I MNGR EID | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | STK # | CUST NAME | AUTOBUTLER COST OFFSET |
321G | -50 | SPIFFS |
|
|
AUTOBUTLER NEW VEHICLE (2 YEAR FINANCE & SALES)
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
810C (SLS) | MAY VARY | LAST 8 VIN | CUST NAME | AUTOBUTLER SALE |
860C (COST) | 495 | STK # | CUST NAME | AUTOBUTLER COST |
300C | -95 | LAST 8 VIN | CUST NAME-F&I LAST NAME | AUTOBUTLER COST OFFSET |
321AB | -50 | SLS PERSON EID | CUST NAME | AUTOBUTLER COST OFFSET |
321AB | -100 | F&I MNGR EID | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | STK # | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | AUTOBUTLER | CUST NAME | AUTOBUTLER COST OFFSET |
321G | -50 | SPIFFS |
|
|
AUTOBUTLER USED VEHICLE (2 YEAR FINANCE & SALES)
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
811C (SLS) | MAY VARY | LAST 8 VIN | CUST NAME | AUTOBUTLER SALE |
861C (COST) | 495 | STK # | CUST NAME | AUTOBUTLER COST |
300C | -95 | LAST 8 VIN | CUST NAME-F&I LAST NAME | AUTOBUTLER COST OFFSET |
321AB | -50 | SLS PERSON EID | CUST NAME | AUTOBUTLER COST OFFSET |
321AB | -100 | F&I MNGR EID | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | STK # | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | AUTOBUTLER | CUST NAME | AUTOBUTLER COST OFFSET |
321G | -50 | SPIFFS |
|
|
AUTOBUTLER NEW VEHICLE (3 YEAR EXTERIOR FINANCE & SALES)
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
810C (SLS) | MAY VARY | LAST 8 VIN | CUST NAME | AUTOBUTLER SALE |
860C (COST) | 720 | STK # | CUST NAME | AUTOBUTLER COST |
300C | -95 | LAST 8 VIN | CUST NAME-F&I LAST NAME | AUTOBUTLER COST OFFSET |
321AB | -50 | SLS PRSON EID | CUST NAME | AUTOBUTLER COST OFFSET |
321AB | -125 | F&I MNGR EID | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | STK # | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -300 | AUTOBUTLER | CUST NAME | AUTOBUTLER COST OFFSET |
321G | -50 | SPIFFS |
|
|
AUTOBUTLER USED VEHICLE (3 YEAR EXTERIOR FINANCE & SALES)
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
811C (SLS) | MAY VARY | LAST 8 VIN | CUST NAME | AUTOBUTLER SALE |
861C (COST) | 720 | STK # | CUST NAME | AUTOBUTLER COST |
300C | -95 | LAST 8 VIN | CUST NAME-F&I LAST NAME | AUTOBUTLER COST OFFSET |
321AB | -50 | SLS PRSON EID | CUST NAME | AUTOBUTLER COST OFFSET |
321AB | -125 | F&I MNGR EID | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | STK # | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -300 | AUTOBUTLER | CUST NAME | AUTOBUTLER COST OFFSET |
321G | -50 | SPIFFS |
|
|
AUTOBUTLER NEW VEHICLE (3 YEAR EXTERIOR/INTERIOR FINANCE & SALES)
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
810C (SLS) | $ MAY VARY | LAST 8 VIN | CUST NAME | AUTOBUTLER SALE |
860C (COST) | 840 | STK # | CUST NAME | AUTOBUTLER COST |
300C | -165 | LAST 8 VIN | CUST NAME-F&I LAST NAME | AUTOBUTLER COST OFFSET |
321AB | -50 | SLS PERSON EID | CUST NAME | AUTOBUTLER COST OFFSET |
321AB | -175 | F&I MNGR EID | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | STK # | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -300 | AUTOBUTLER | CUST NAME | AUTOBUTLER COST OFFSET |
321G | -50 | SPIFFS |
|
|
AUTOBUTLER USED VEHICLE (3 YEAR EXTERIOR/INTERIOR FINANCE & SALES)
GL Account | AMOUNT | CTRL 1 | CTRL 2 | DESCRIPTION |
811C (SLS) | $ MAY VARY | LAST 8 VIN | CUST NAME | AUTOBUTLER SALE |
861C (COST) | 840 | STK # | CUST NAME | AUTOBUTLER COST |
300C | -165 | LAST 8 VIN | CUST NAME-F&I LAST NAME | AUTOBUTLER COST OFFSET |
321AB | -50 | SLS PERSON EID | CUST NAME | AUTOBUTLER COST OFFSET |
321AB | -175 | F&I MNGR EID | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -100 | STK # | CUST NAME | AUTOBUTLER COST OFFSET |
300A | -300 | AUTOBUTLER | CUST NAME | AUTOBUTLER COST OFFSET |
321G | -50 | SPIFFS |
|
|
STARGARD
How to check if the STARGARD is SOLD as a BACK/END or FRONT-END PRODUCT? (Check screenshot below)
STOCK IN
237 - NEW 240/241 - USED | STOCK# | 120.00 | ADD TO INVENTORY | |||
300A | STARGARD | AP FOR DEVICE | (115.00) | AP TO PAY FOR PRODUCT DEVICE | ||
321 | USED CAR EMP# | UC SPIFF TO PUT ON | (5.00) | SPIFF FOR UC TO PUT ON | ||
PACK SHEET
COS | STARGARD | INV # PER GM | 10 | X 115 | $ 1,150.00 |
TOTAL | $ 1,150.00 |
STARGARD GPS
SALE |
| SALE A/C | (999.00) |
COST |
| COST A/C | 415.00 |
321AB | FI # | FI SPIFF | (50.00) |
321AB | SLS # | SALESPERSON SPIFF | (25.00) |
321AB | SLSMGR # | SALESMGR SPIFF | (25.00) |
POLICY | USED EMP# | TIME TO PUT ON | (5.00) |
POLICY | STARGARD | ON VEHCILE | (115.00) |
300E | LAST 8 VIN | REG CONTRACT | (140.00) |
321G | SPIFF | PACK | (55.00) |
SOLD AS FRONT-END PRODUCT | |||
| NEW | USED | |
SALE | 457 | 456 | |
COST | 657 | 656 | |
SOLD AS BACK-END PRODUCT | |||
| NEW | USED | |
SALE | 810E | 811E | |
COST | 860E | 861E | |
STARGARD IS NOT PRE-LOADED
Store | GL Account | Control 1 |
Dublin Complex | GL acct 321 | UC-ASSIST |
IF PRE-LOADED ON INVENTORY
Leave in cost of vehicle front end and credit policy new or used. If not preloaded, GLA - 321| $5 | UC-ASSIST
IF PRE-LOADED ON INVENTORY
Leave in cost of vehicle front end and credit policy new or used. If not preloaded, GLA - 300A | $115 | STARGARD
FOR USED CARS -
We are not pre-loading STARGARD. Kindly follow the above for GLA - 321 and 300A
We also split the amount of 321AB - SPIFF OF $25.00 to the number of salesperson/s. Add new line/s as needed.
STARGARD INCLUDED IN VEHICLE SALE PROCE:
If you encounter a deal where STARGARD is included in the vehicle sale price, it will not be reflected separately on the contract, and the sale cost amount will be included as part of the total vehicle sale amount in the recap.
Follow the breakdown instructions below for proper posting.
This sticker can be found in the RDR folder and indicates that STARGARD is included in the vehicle’s sales price.
Please refer to the posting sample below and note that the 457F (this is a DUBLIN BGK sample deal but the same concept applies to all DUBLIN COMPLEX STORES) $999.00 line should be removed, as it is already included in the sales price.
ACCESSORIES
Refer to supplementary components that enhance a vehicle's functionality, appearance, or performance. They can include items like seat covers, floor mats, air fresheners, and more, which improve comfort and provide practical solutions for drivers and passengers. Additionally, car accessories allow for personalization, enabling individuals to modify their vehicles according to their specific needs and preferences.
